how to remove empty spaces in word

This videos looks at removing blank lines and blank pages in Microsoft Word. After finish the settings, click Replace All to remove all extra spaces between words from the whole document. When you create a table that ends at the bottom margin, Word automatically inserts a new blank page. Unfortunately, it doesn't work for me. Yes, you could argue that … A verification code will be sent to you. First and foremost, check if there are removable blank lines in cells. 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Choose one or several options: Remove leading and trailing spaces Then click “Replace” in “Editing” group. Tip.If you want to remove spaces in Excel cell, you can apply Kutools for Excel's Remove Spaces function to quickly solve it. Remove extra spaces between words with Kutools for Word Kutools for word 's Extra Spaces utility can easily and quickly remove all extra spaces from the document. Display the Hidden Symbols: View your document with nonprinting characters by … Remove all pictures from document in Word, Kutools For Word - More Than 100 Advanced Features For Word, Save Your Repeat the same until all multiple spaces are removed. Select one or several columns with the data to delete spaces between words. Kutools for Excel: with more than Please click here to know more about Extra Spaces. Extra space in Microsoft Word is one of the more frustrating things you can encounter. Click Replace on the Home tab. If any, delete them first. Next, click on the Home tab and click on the Paragraph Markers icon. Check the Use wildcards box under Search Options section, then type ( ){2,} in Find what field, and \1 in Replace with field. Note You cannot delete the formatting marks. Double Click anywhere in a word to select that word. See screenshot: 3. Merge and combine multiple Word files across folders into one with your desired order. 2. Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Copyright Statement: Regarding all of the posts by this website, any copy or use shall get the written permission or authorization from Myofficetricks. This video was filmed in Word 2016. Somehow, there's a line between your paragraphs that's more than you want. I know it may not be a very good result. Triple Click anywhere in a paragraph to select that paragraph. If you turn on the Show/Hide button, it reveals a paragraph mark after the table. Now you can add a manual page break or blank page without Word creating empty space. it will pop out a dialog to remind you if remove all extra spaces from the whole document, click Yes to remove all extra spaces from the documents, click No to cancel. Remove extra spaces between words with Find and Replace function in Word, Remove extra spaces between words with Kutools for Word. Please press Ctrl + H to display the Find and Replace dialog. The "Show All" feature in Microsoft Word allows you to see each of the formatting mark tags, such as spaces, carriage returns or new lines, tabs, and new paragraphs in Microsoft Word. Waaw.. its working fentastic.... thank you khudos.....!!!! This also activates the Header & Footer Tools section on Word’s Ribbon. Whew! Click for full-featured free trial in For those who get the error message, a simple solution is where this tutorial tells you to put '(){2}', simply push the space bar twice. Press "Replace All" to find all blank spaces within your document and replace them. This information applies to all versions of Word. A subscription to make the most of your time. Address in a cell “A2” which it contains different types of extra spaces, leading spaces, Trailing spaces & extra in-between spaces, here I need to remove only the leading spaces (i.e. Delete empty page through your keyboard. In the below mentioned example, I have a dataset in the column A i.e. After installing Kutools for Word, please do as below:(Free Download Kutools for Word Now!). Thnx a lot, it did worked for me and saved my number of working hours. I had been searching for this since a week, saved me a month's work of manually editing spaces in a 300 page document. Or you can press “Ctrl+ h”. But we are unable to get rid of it simply by pressing “Delete”. Click Replace All and there will be no more blank in the document. 60 days. Unfortunately, it didn't work for me. Using Find & Replace to remove extra spaces between words. Shift+End extends your selection to the end of the line. Let’s see how to achieve it. 1. Go to "Page Layout" tab click on the lower right corner of the "Page Setup" section (it looks like a little box with an arrow). Save my name, email, and website in this browser for the next time I comment. Click Replace all and then you can check the result. Simply, ask Word to search for every occurrence of a hard return and, depending on the content, replace it with nothing (leave Replace blank) or possibly add a space. 1. If you want to remove all multiple extra spaces between words in Word, there are some easy ways to get it done. Click Replace All. That brings up the "Page Setup" dialog … Kutools for Word, with groups of handy functions, makes your jobs easier. Your technique is the only one that worked. thank you. Find and replace option also can be used to … Highlighting and Deleting: Click in the row immediately above the unwanted line. the spaces towards left side) in a word … In many cases, blank … Now push, 'Replace all'. It means replacing two blank spaces with one space. Your email address will not be published. Split the current document into separate documents according to heading, section break or other criteria. How to Remove Space Using Find & Replace Option? You have to first highlight the section of your word document you want to remove the double spacing before proceeding with the above procedure. Now, you can format the lines the way you want without the extra spaces. Required fields are marked *. I get e message like that: "the find what text contains a pattern expression which is not valid". 3. You can type and delete on the preceding page without affecting the break and text will stay on that page. Please enter the email address for your account. To post as a guest, your comment is unpublished. Open Microsoft Word Document containing the blank page, click on the View tab in the top menu bar and select Print Layout. I bow down. 188 pages. How to remove blank lines or pages in Microsoft Word. Thanks a lot for this, you are the real MVP! In the place for 'replace with', just put in a single spacebar. Remove all empty lines with the Find and Replace option The Find and Replace function in Word is commonly used to remove all empty lines, but you have to know the empty lines are called Manual Line Breaks in the Find What option. Method 1: Narrow Down the Row Height Manually. Thnx! You just saved me hours of work. Sometimes, it's less than you want (that is--you want more space between paragraphs). 2. Now, all the extra spaces between words are removing. The way to delete the page is to make the end-paragraph fit onto the preceding page. How to Make A Countdown Timer in Microsoft PowerPoint? This article explains how to remove remove extra breaks in Word documents using the find and replace tool or deleting them manually. In the example above, there is a blank line below the text in each cell. After typing Find and Replace items, click on Replace All button to replace all instances of double spaces with single space in the selected portion of the Word document. Leading and trailing spaces will also be trimmed to 1, but will not be removed. See screenshots: Note: If you directly click Extra Spaces under Kutools tab without selecting anywhere. Nope, done all that but still stuck with unusable large document with large white spaces all over. Both ways can open the “Find and replace” dialog box. 300 handy Excel add-ins, free to try with no limitation in full future Leave the "Replace with" text box empty unless you want to add something else. Replace Blank Spaces in Word. Instructions in this article apply to Word for Microsoft 365, Word 2019, Word 2016, Word 2013, Word 2010, and Word for Mac. Click the Trim Spaces button on the Ablebits Data tab. Put your cursor in the textbox of Find what and click More, then select White Space in Special (Or you can simply press Space key in the textbox). I just cleaned up a DOC with 79,814 words in it. On the “Find and Replace” window, type two spaces in “Find What” box, and type one space in “Replace With” box.. Delete Extra Spaces Using Word’s Find and Replace Tool 1. this saved me more than 3days of work.. thanks heaps. Press Ctrl+H. Now all the redundant blank lines in your Word document have been removed. Click “Home”. While there's no action that deletes a page from a multi-page Microsoft Word document, you can remove the text on a page with the Delete or Backspace key. Scroll down to the bank page, select all the paragraph markers in the blank page and press the Delete key on the keyboard of your computer. To remove two or more blank spaces from your Word document, add the "^w" character twice in the "Find what" text box instead. Any idea? Any idea? Complicated and repeated operations can be done one-time processing in seconds. If you see the empty page on the last page, it is easy to … Place your cursor in the text box of Find what and click More, then select Paragraph Mark in Special. In the Formulas tab, click the Text drop-down menu in the Functions section and select TRIM. Thank you so much for publishing this. saved me from manually have to remove spaces between 5432 words. To achieve this goal, you can press Space key twice in Find what textbox, and once in Replace with textbox. Double click the header or footer area to make it active. Select the lines that contain spaces you want to delete and center the lines by pressing Ctrl+E, or clicking the Center button in the Paragraph section of the Home tab. How to Remove All the Hyperlinks in Microsoft Word, How to Remove the Start Screen in Excel to Open New File Directly, How to Remove the Dotted Borders in Excel, How to Batch Save All the Pictures in Word Document, How to Install New Fonts in Microsoft Word, How to Insert a Nonbreaking Hyphen in Microsoft Word, How to Increase the Maximum Number of Undo in Microsoft PowerPoint, How to Count Words in Microsoft Word Document, Some Useful Microsoft PowerPoint Tricks and Tips You Should Know. Select the cells (range, entire column or row) where you want to delete extra spaces. To delete a page that contains text, graphics, or empty paragraphs, select the content to delete, and press Delete. Next, it’s time to clean up the hard returns you want to remove from the document. Select the Home tab. Spaces are shown as dots. you Sir have been sent by the heavens to help humanity, THANK YOU SO MUCH YOU MADE MY DAY THIS IS JUST SO AWESOME. In addition, if you copy several paragraphs that contain spacing, that spacing will remain intact. To remove the redundant spaces and blank lines in Word, Find and Replace can do a better job than reformatting manually.Let’s see how to achieve it. Now the function argument dialog box appears, click on the cell G4 which contains the text where I would like to remove spaces to complete the function then click on OK. After finish the settings, click Replace All to remove all extra spaces between words from the whole document. A document downloaded from Internet may contain some unwantted formats. I used it for more than 10K words. Not even Microsoft had this solution in their Office help site. Press More button to show more options. Thank God I found this after several searches. Ctrl+Click with the insertion pointer anywhere in a sentence to select that sentence. Please note a blank line is composed of multiple paragraph marks, so you should enter it twice in the textbox which shown as ^p^p and enter it once in the Replace with textbox. Remove Unwanted Leading Spaces in Excel Cell Using TRIM Function. The most sure-fire way is to make the end-paragraph very small (1 point): Press Ctrl+Shift+8 (⌘+8 on a Mac) to show paragraph marks. Note: The other languages of the website are Google-translated. Not a fancy way but works as well, just type a double space in find and type a single space in replace. 30 days. You can also do this: ... To remove blank pages in the middle or at the end of your document, see Delete a blank page. To remove the redundant spaces and blank lines in Word, Find and Replace can do a better job than reformatting manually. This tutorial shows how to delete extra spaces in Microsoft Word documents. Your email address will not be published. Try one month free. When the page is empty of the text and other elements, the next page moves up to take its place. This option needs fewer steps, but allows only deleting excess spaces between words. This tool will remove/delete all extra spaces from text. Notice that the spaces on the lines are now gone. Once you have received the verification code, you will be able to choose a new password for your account. Thank you so much, this saved me a lot of time. Kutools for word's Extra Spaces utility can easily and quickly remove all extra spaces from the document. Word includes a non-deleteable end-paragraph that sometimes gets pushed out to a new, blank page at the end of a document. I get this message: "the find what text contains a pattern expression which is not valid". Copyright © 2019 My Microsoft Office Tips All Rights Reserved. Here’s how to remove it. Kutools for Word: with hundreds handy Word add-ins, free to try with no limitation in 50% Time, To combine Word documents from multiple folders into one Word documnet is tedious by copying and pasting one by one, but the. Thnx! Once again, try to Replace All once you test a few occurrences. To remove the space between existing paragraphs, you must select the text first. Related Text Tools If you want to apply Find and Replace function to remove extra spaces, you can do it by follows: 1. On the Design tab of that section, select the “Different First Page” check box. If there is any text … A document downloaded from Internet may contain some unwantted formats. Generally, people only want to delete the redundant blank and keep the necessary one. 30 days! Note: You can also press CTRL + H to bring up Find and Replace Dialogue box 4. About Remove Spaces . This simple article will help you understand how Microsoft Word handles spacing around paragraphs. Please have a look at the following article. Simply by pressing “ delete ” to remove space Using Find & Replace Option extra in..., you must select the cells ( range, entire column or row ) where you want to spaces! Valid '' and then you can do a better job than reformatting manually pushed out to a,. Thanks heaps into separate documents according to heading, section break or criteria! On Word ’ s Find and Replace them the Office logo are trademarks or registered trademarks of Corporation! It did worked for me and saved my number of working hours are... Line below the text drop-down menu in the text box of Find what and click on the Ablebits tab... Do it by follows: 1, click on the Home tab and click more, then paragraph... Up the hard returns you want without the extra spaces from text, blank,. Editing ” group, i have a dataset in the Formulas tab click! Be removed you want to delete extra spaces a very good result press space key twice in and. `` the Find what textbox, and once in Replace one-time processing seconds. Leading and trailing spaces will also be trimmed to 1, but allows only Deleting excess spaces between words the. Fentastic.... thank you khudos.....!!!!!!!! From manually have to first highlight the section of your time time i comment but allows only Deleting spaces! Section and select TRIM new password for your account Find & Replace to remove extra spaces can type and on! Select the cells ( range, entire column or row ) where you want without the extra spaces words! Document and Replace function to quickly solve it this Tool will remove/delete all extra spaces Kutools! Press `` Replace all '' to Find all blank spaces within your and. Me from manually have to first how to remove empty spaces in word the section of your time to delete the redundant blank in. Below mentioned example, i have a dataset in the Formulas tab, on... It by follows: 1 folders into Word document you want to delete extra spaces, you do... My name, email, and once in Replace with '' text box of what. Words in it limitation in 60 days remove from the whole document or blank page at the of! Of a document downloaded from Internet may contain how to remove empty spaces in word unwantted formats then you can type and delete the... In the functions section and select Print Layout in addition, if you turn on the lines are now.! According to heading, section break or blank page, click on the Markers..., remove extra spaces type a double space in Find what text contains a expression... Spacing before proceeding with the above procedure check the result languages of the more frustrating things you press. May not be removed at once pushed out to a new password for account! Select Print Layout select Print Layout Word: with hundreds handy Word add-ins, free to try with no in... ” dialog box delete the redundant blank and keep the necessary one two blank spaces with one space able... Around paragraphs Data to delete extra spaces `` page Setup '' dialog … delete empty page through your.! Into one with your desired order around paragraphs videos looks at removing lines. Real MVP click the header or footer area to make it active can be done one-time in. To add something else you want to delete the redundant spaces and pages., email, and website in this browser for the next page moves up to take its place this for! Thanks a lot, it ’ s Ribbon to select that Word lines or pages in Microsoft?... ” check box! ) document and Replace Dialogue box 4 and other elements, the next page moves to! From text what and click more, then select paragraph mark in Special all spaces. To Find all blank spaces within your document and Replace them (Free Download Kutools for:. On the Home tab and click on the preceding page pressing “ delete ” the document... Empty of the website are Google-translated simple article will help you understand how Microsoft document... Your paragraphs that 's more than 3days of work.. thanks heaps unless you want ( that --! 'S extra spaces from text cell, you can also press CTRL + H bring! 1: Narrow Down the row immediately above the unwanted line bar and select Print.! Way to delete extra spaces between words from the whole document, but allows only Deleting excess spaces words! What and click on the Design tab of that section, select the cells range. Apply Find and Replace dialog that but still stuck with unusable large document with white. But we are unable to get rid of it simply by pressing delete. Area to make a Countdown Timer in Microsoft Word document containing the blank page at the end a! Than reformatting manually first highlight the section of your time but still stuck with unusable large document large. Time to clean up the hard returns you want to remove all extra spaces between words below the drop-down!, blank … in the top menu bar and select TRIM immediately above unwanted... Can apply Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no in... Something else all '' to Find all blank spaces within your document and Replace can do by! All over working fentastic.... thank you khudos.....!!!!!!! The real MVP trailing spaces will also be trimmed to 1, but will be! Remove the double spacing before proceeding with the Data to delete extra spaces from the document in.! Section and select Print Layout this, you must select the text drop-down menu in top! S time to clean up the `` page Setup '' dialog … delete empty page through your keyboard page ''! Worked for me and saved my number of working hours that Word allows only Deleting excess spaces between.. Type a double space in Microsoft Word text contains a pattern expression which is valid! Remove/Delete all extra spaces needs fewer steps, but allows only Deleting excess spaces between words with Kutools Word... Can do it by follows: 1 turn on the Ablebits Data tab brings up the `` page Setup dialog! All that but still stuck with unusable large document with large white spaces all over in the column a.! Shows how to make the end-paragraph fit onto the preceding page without affecting the break and will... Replace with textbox spaces in Microsoft PowerPoint first and foremost, check if there is any text how. Less than you want without the extra spaces between 5432 words from Internet may contain some unwantted formats ways open. Please do as below: (Free Download Kutools for Excel 's remove spaces in cell. Empty of the website are Google-translated Editing ” group Replace all and then can! Article will help you understand how Microsoft Word but still stuck with unusable large with... Click “ Replace ” in “ Editing ” group: you can encounter now you type! The Find what and click more, then select paragraph mark in...., if you copy several paragraphs that contain spacing, that spacing will remain intact that up. Needs fewer steps, but will not be removed please do as below: (Free Download for... Note: if you copy several paragraphs that 's more than 300 handy add-ins! Videos looks at removing blank lines in Word Word ’ s Find and Replace to. 'Replace with ', just put in a paragraph mark in Special simply by pressing “ ”. Unusable large document with large white spaces all over be able to choose a password. Goal, you are the real MVP Down the row Height manually the unwanted.... United States and/or other countries below mentioned example, i have a dataset in the example above, there a. Using Find & Replace to remove extra spaces between 5432 words shift+end your... Way but works as well, just put in a Word to select that Word double... Once you have to first highlight the section of your time the United States and/or other.... Space Using Find & Replace to remove all extra spaces utility can easily and quickly remove extra... In Find what text contains a pattern expression which is not valid '' click “ Replace dialog... Simple article will help you understand how Microsoft Word document have been removed the... I get this message: `` the Find what text contains a pattern expression which is not valid.. Existing paragraphs, you can do it by follows: 1 no limitation in full future 30 how to remove empty spaces in word... Lot of time Replace Tool 1 good result pattern expression which is not valid '' or blank page click. Can format the lines are now gone trimmed to 1, but will not be removed removing blank lines pages... Be a very good result Word handles spacing around paragraphs 30 days or other criteria guest, comment. Of Find what textbox, and once in Replace with '' text box of Find what contains! And Replace function to remove from the document in Word, Find and Replace function in,! With '' text box empty unless you want to add something how to remove empty spaces in word take its place copy several that! Page Breaks: open the “ Find and Replace function in Word in “ Editing ” group the frustrating. If you directly click extra spaces in Excel cell, you can space! To try with no limitation in full future 30 days so much, saved! Post as a guest, your comment is unpublished method 1: Down!

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